As a contractor, it is essential to have a complete and accurate I-9 form on file. The I-9 form is a legal document that is used to verify an employee`s identity and authorization to work in the United States.
In recent years, the U.S. government has increased their enforcement of I-9 compliance, resulting in hefty fines for businesses that fail to maintain the proper documentation. For contractors, this means that it is crucial to have a thorough understanding of the I-9 form and its requirements.
The I-9 form is broken down into three sections. The first section requires the employee to provide their personal information, including their name, date of birth, and social security number. The second section requires the employer to verify the employee`s identification by examining specific documents such as a passport or driver`s license.
The third section of the I-9 form is only completed if the employee`s authorization to work in the United States expires. This section requires the employer to re-verify the employee`s documentation or provide a new document to show that the employee is still authorized to work in the United States.
It is essential for contractors to ensure that they are completing the I-9 form accurately and in a timely manner. This means that the employee`s information must be current, the identification documents must be verified correctly, and the form must be completed within three days of the employee`s start date.
It is also important to note that the I-9 form must be retained for a specific period. The form must be kept for either three years after the employee`s hire date or one year after the employee`s termination date, whichever is longer.
In conclusion, contractors must take I-9 compliance seriously. Failure to maintain proper documentation can result in hefty fines, legal troubles, and damage to a contractor`s reputation. By understanding the basics of the I-9 form and ensuring that it is completed accurately and timely, contractors can avoid unnecessary risks and ensure that they are operating within the bounds of the law.